Colington Harbour Yacht and Racquet Club, INC.

                                                    P.O. Box 2196

                                          Kill Devil Hills, NC  27948-2196

In order to rent the Colington Harbour clubhouse, you must complete an application. 

If you are not a member of the Club, you may rent the clubhouse, but by joining the Club, you can rent the facility as a member and save money right off the bat, as well as get to enjoy the amenities the club membership offers for a whole year.  Please consider joining today.

For any questions or concerns, please contact Lynn Brooks.
255-1910
obxbrooks@aol.com

                      APPLICATION FOR MEMBER’S USE OF CLUBHOUSE

 Applicant’s Name ______________________________________ Today’s date _______

 Address ______________________________________________Phone _____________

 Date of Function ________________________   Number of Guests _________________

 Type of Function __________________________________  Hours of Use ___________

 Do you want to rent:      entire facility ____ upstairs only ______downstairs only ______

 Will there be a caterer? _______    Will alcohol be served? ________

 Colington Harbour Yacht and Racquet Membership Number _______________

                                                                FEES

Rental fees:

Entire facility:          $175

Upstairs only:           $125

Downstairs only:      $ 75

Cleaning fees:

Entire facility:         $100

Up/Downstairs:       $ 55

 A refundable deposit of $300.00 is due at the time the reservation is made.  This deposit may be forfeited for violations of conditions.  Should expenses exceed the amount of the deposit, the applicant will be responsible for additional charges. The deposit check will be held by the CLUB and returned after the event if there are no additional charges.

 Also, half of the rental and cleaning fees are due at the time the reservation is made.  The balance of the payment will be due 15 days prior to the event.  If the application is withdrawn within 7 days of the event, this deposit will be forfeited.

 Upon the death of a Club member or a member’s immediate family, the CHY&R Club, INC. board may grant the use of the clubhouse for family members to receive their friends or for the memorial service.

 The CHY&R Club, INC. disclaims liability for any injuries or loss incurred by the applicant of their guests.

 Revised January 2008

 Application approved _______________ Date ____________

 Application disapproved _____________ Date____________

Reason _________________________________________________________________

 Authorized Club Signature _________________________________________________

************************************************************************

 Office Use Only

 Fee received $_________     Date ______________     Check# ________

 Fee received $_________     Date ______________     Check #________

 Deposit Fee $__________    Date ______________      Check #________

 Cleaning Fee $_________    Date ______________       Check #________

 Amount of deposit check returned  $____________        Date __________

Deductions from deposit $_____________________

Reason _________________________________________________________________

                                          Clubhouse Conditions/Regulations

 * Approval for use of the clubhouse will not supersede a pre-scheduled club function.

* Approval must be obtained from the CHY&R Club, INC. prior to any function.

* Only non-profit activities will be allowed.

* The club member sponsoring the event must be present throughout the function.

* Board members may enter the function upon a complaint.

* To insure scheduling, requests should be made at least two weeks in advance.

* Facility hours are limited to 9 a.m. to midnight exclusively.

* All Dare County noise ordinances must be adhered to.

* Amplified music is not allowed outside the facility.

* No smoking is allowed in the facility.

* Furnishings must not be removed from the premises.

* Theft or damage of club properties will be replaced or repaired at the expense of the applicant.

* Additional or special cleaning due to excessive disarray will also be paid at the expense of the applicant.

* A walk through of the facilities with a board member before and after all functions is required.

* No alcoholic beverages, opened or unopened, shall be left in the clubhouse overnight.

* No minors are to be served alcoholic beverages.

* Violation of county, state, or federal laws in using these facilities will incur a default of the security deposit.

* Leftover food must be removed.

* Be sure to turn the thermostat back to 75 degrees.

                                                                  Procedures

* Obtain the keys according to the directions given by the rental chairperson two days in advance.

* The keys must be returned to the guard at the gatehouse when the activity is over and all participants have left so that the alarm may be activated.

* Before entering the building, please notify the guard to disengage the alarm: 441-5430

* You are responsible for verifying all doors are locked and all lights are off upon leaving.

* All rearranged furniture must be returned to its original spot.

* You must remove all decorations after the function.

* You must supply your own ICE, SODAS, and MIXERS.

* Please do not overload trash containers and place them by the doors at the bottom of the stairs.

 ************************************************************************

Exceptions may only be authorized by the CHY&R Club, INC. Board.

 Applicant’s name _________________________________________  Date ___________

Revised January 2008

                Colington Harbour Yacht and Racquet Club, INC.

                                                    P.O. Box 2196

                                          Kill Devil Hills, NC  27948-2196

 ====================================================================

                      APPLICATION FOR NON-MEMBER’S USE OF CLUBHOUSE

 Applicant’s Name ______________________________________ Today’s date _______

 Address ______________________________________________Phone _____________

 Date of Function ________________________   Number of Guests _________________

 Type of Function __________________________________  Hours of Use ___________

 Do you want to rent:      entire facility ____ upstairs only ______downstairs only ______

 Will there be a caterer? _______    Will alcohol be served? ________

 Colington Harbour Yacht and Racquet Membership Number _______________

                                                                FEES

Rental fees:

Entire facility:          $375

Upstairs only:           $325

Downstairs only:      $275

Cleaning fees:

Entire facility:         $100

Up/Downstairs:       $ 55

 A refundable deposit of $300.00 is due at the time the reservation is made.  This deposit may be forfeited for violations of conditions.  Should expenses exceed the amount of the deposit, the applicant will be responsible for additional charges. The deposit check will be held by the CLUB and returned after the event if there are no additional charges.

 Also, half of the rental and cleaning fees are due at the time the reservation is made.  The balance of the payment will be due 15 days prior to the event.  If the application is withdrawn within 7 days of the event, this deposit will be forfeited.

 Upon the death of a Club member or a member’s immediate family, the CHY&R Club, INC. board may grant the use of the clubhouse for family members to receive their friends or for the memorial service.

 The CHY&R Club, INC. disclaims liability for any injuries or loss incurred by the applicant of their guests.

 Revised January 2008

 Application approved _______________ Date ____________

Application disapproved _____________ Date____________

Reason _________________________________________________________________

 Authorized Club Signature _________________________________________________

************************************************************************

 Office Use Only

 Fee received $_________     Date ______________     Check# ________

 Fee received $_________     Date ______________     Check #________

 Deposit Fee $__________    Date ______________      Check #________

 Cleaning Fee $_________    Date ______________       Check #________

 Amount of deposit check returned  $____________        Date __________

 Deductions from deposit $_____________________

Reason _________________________________________________________________

                                         Clubhouse Conditions/Regulations

 * Approval for use of the clubhouse will not supersede a pre-scheduled club function.

* Approval must be obtained from the CHY&R Club, INC. prior to any function.

* Only non-profit activities will be allowed.

* The club member sponsoring the event must be present throughout the function.

* Board members may enter the function upon a complaint.

* To insure scheduling, requests should be made at least two weeks in advance.

* Facility hours are limited to 9 a.m. to midnight exclusively.

* All Dare County noise ordinances must be adhered to.

* Amplified music is not allowed outside the facility.

* No smoking is allowed in the facility.

* Furnishings must not be removed from the premises.

* Theft or damage of club properties will be replaced or repaired at the expense of the applicant.

* Additional or special cleaning due to excessive disarray will also be paid at the expense of the applicant.

* A walk through of the facilities with a board member before and after all functions is required.

* No alcoholic beverages, opened or unopened, shall be left in the clubhouse overnight.

* No minors are to be served alcoholic beverages.

* Violation of county, state, or federal laws in using these facilities will incur a default of the security deposit.

* Leftover food must be removed.

* Be sure to turn the thermostat back to 75 degrees.

                                                                 Procedures

 * Obtain the keys according to the directions given by the rental chairperson two days in advance.

* The keys must be returned to the guard at the gatehouse when the activity is over and all participants have left so that the alarm may be activated.

* Before entering the building, please notify the guard to disengage the alarm: 441-5430

* You are responsible for verifying all doors are locked and all lights are off upon leaving.

* All rearranged furniture must be returned to its original spot.

* You must remove all decorations after the function.

* You must supply your own ICE, SODAS, and MIXERS.

* Please do not overload trash containers and place them by the doors at the bottom of the stairs.

 ************************************************************************

Exceptions may only be authorized by the CHY&R Club, INC. Board.

 Applicant’s name _________________________________________  Date ___________

Revised January 2008